Agenda item

Elaine Clarke, Community Facilities Project Officer, introduced the report which presented two requests for the Release of S106 Contributions for consideration by the Cabinet Grants Panel in respect of the Assessment Reports.

The applications which were recommended for consideration by the Panel are set out

below:

The Panel commented on the valuable service the Quarry Café provides.

The Member sought clarification as to whether the maintenance of the gardens and grounds would fall to Quarry Café and Community Fridge CIC or Clarion Futures.

The Community Facilities Project Officer explained that Clarion Futures would be responsible for project funding and delivery but the ongoing day-to-day use and any lease will be held by the Café. The Chairman noted the Deputy Leader’s involvement and highlighted the importance in completing the project as soon as possible.

The Panel discussed the application from Haywards Heath Town Football Club in respect of use by the community, carbon neutrality and other available S106 funding. The Community Facilities Project Officer replied that she was assured by the applicant that it can be used by the community, that carbon neutrality is a planning consideration and funding is being given by the Football Foundation.

The Chairman encouraged more partnership working between the local community and the Football Club.

The Community Facilities Project Officer provided an update regarding the allocation of S106 receipts to community projects over the past year in addition to recommendations for variations.

The Member expressed nervousness over the funding gap for the Haywards Heath Rugby Club project and asked why the money allocated for Colwell Ground CIC cannot be put to use elsewhere.

The Community Facilities Project Officer confirmed that the Rugby Club are confident they can raise the funds with the extended time and that the money previously allocated to the Colwell Ground CIC must be spent at the St Francis site.

The Panel felt disappointed that the application from Sheddingdean Baptist Church was not able to proceed.

The Chairman took the Panel to vote on the recommendations in the report.

The Panel were unanimously supportive of all recommendations.

RESOLVED

The Cabinet Grants Panel agreed:

1.    That £52,500 of S106 Contributions be released to Clarion Futures to fund the creation of an attractive outdoor community space on Council owned land at Hollands Way, East Grinstead alongside the play area and Quarry Café and Community Fridge venue in the Old Post Office.

2.    That £12,239 of S106 Contributions be released to Haywards Heath Town Football Club to fund the refurbishment of the Pilgrim Hut to create a new indoor café and education room at the Hanbury Stadium which will be available to players and spectators and community hirers.

3.    That the Release ofS106 Contributions application from Ansty Village Centre Trust be extended on a special condition regarding project completion to 31 December 2023.

4.    That the Release of S106 Contributions application from Sheddingdean Baptist Church is not given an extension of time with regard to the submission of evidence that the project can be funded in its entirety by 31 March 2023 after which the grant offer will expire.

5.    That the Release ofS106 Contributions application from Haywards Heath Rugby Club be extended on a special condition to secure project funding to 31 December 2023.

6.    That the Release of S106 Contributions application from Hayward Heath Tennis Club be extended on a special condition for project completion to 31 May 2023.

7.    That the Release of S106 Contributions application from Mid Sussex District Scouts:

a.    Will require a Development and Lease Agreement and Grant Agreement to be signed by 31 May 2023 or the grant offer will expire after this date.

b.    Subject to finalizing the necessary legal paperwork, be extended on a special condition to secure project funding by one year to 28 June 2024, and project completion by 31 December 2025.

8.    That the Release of S106 Contributions application from Sussex Clubs for Young People be extended on a special condition for project completion to 31 December 2025.

9.    That the Release of S106 Contributions application from Colwell Ground CIC is not given an extension of time with regard to the submission of evidence that the project can be funded in its entirety by 1 April 2023 after which the grant offer will expire.