Agenda and minutes

Venue: Via Remote Video Link

Contact: Email: committees@midsussex.gov.uk 

Media

Items
No. Item

1.

Roll-Call and Virtual Meeting Explanation.

Minutes:

The Head of Regulatory Services welcomed everyone to the meeting and provided a virtual meeting explanation. A roll call of Members present was taken.

2.

Election of Chairman.

Minutes:

Councillor Ash-Edwards proposed that Councillor M. Belsey be elected as Chairman of the Charity Trustees for the 2021/22 Council year. This was seconded by Councillor Llewellyn-Burke and with no further nominations put forward, this was agreed.

 

RESOLVED

 

That Councillor M. Belsey be elected as Chairman of the Charity Trustees for the 2021/22 Council year.

 

3.

Appointment of Vice Chairman.

Minutes:

Councillor M. Belsey proposed that Councillor Salisbury be appointed as Vice Chairman of the Charity Trustees for 2021/22. This was seconded by Councillor Ash-Edwards and with no further nominations put forward, this was agreed.

 

RESOLVED

 

That Councillor Salisbury be appointed as Vice Chairman of the Charity Trustees for the 2021/22 Council year.

4.

To confirm as a correct record the minutes of the meeting held on 30 September 2020. pdf icon PDF 188 KB

Minutes:

The Minutes of the meeting held on 30 September 2020 were agreed as a correct record by those Members who were present at the meeting and signed by the Chairman.

5.

To receive Declarations of Interest from Members in respect of any matter on the agenda.

Minutes:

None.

6.

To consider any items that the Chairman of the Charity Trustees agrees to take as urgent business.

Minutes:

None.

7.

Beech Hurst Gardens Charitable Trust, Haywards Heath, West Sussex, (Charity number 305202) - Works to Install Fencing Around The Bowling Green. pdf icon PDF 266 KB

Minutes:

The Head of Regulatory Services introduced item 7 and 8 together as both relate to expenditure to improve facilities at Beech Hurst. The reports are presented to the Trustees as they represent expenditure over £10,000 each. 

 

The recommendation was supported by both Ward Members and local members for the area. It was noted that the fencing will be similar to that used elsewhere in the park to ensure it is fit for purpose.

 

The Chairman took the Trustees to the recommendation which was agreed with 41 in favour. 

 

RESOLVED

 

The Charity Trustees authorised the use of the Trust’s funds to install fencing around the bowling green at Beech Hurst Gardens. 

8.

Beech Hurst Gardens Charitable Trust, Haywards Heath, West Sussex, (Charity number 305202) - Works to Install Electronic Access Gates For Tennis Court Access. pdf icon PDF 263 KB

Minutes:

As introduced by the Head of Regulatory Services under item 7.

 

Members discussed how the access will work once installed. It was noted that the new gates will prevent people using the courts if they have not booked, therefore ensuring courts are available for those that have. Members discussed the importance of reviewing future utilisation figures against currant usage to gauge the success of the new scheme. It was noted that a similar scheme at John Pears Recreation Ground has improved utilisation.

 

The Chairman took the Trustees to the recommendation which was agreed with 41 in favour.

 

RESOLVED

 

The Charity Trustees authorised the use of the Trust’s funds to install electronic access gates to the tennis courts at Beech Hurst Gardens.