Agenda and draft minutes

Cabinet Grants Panel - Tuesday, 25th February, 2020 4.30 pm

New regulations came into effect on 4 April 2020 to allow Councils to hold meetings remotely via electronic means. As such, Council and Committee meetings will occur with appropriate Councillors participating via a remote video link. Public access to the meetings is via a live stream video through the Mid Sussex District Council’s YouTube channel.

Venue: Council Chamber

Contact: Email: committees@midsussex.gov.uk 

Items
No. Item

1.

To note Substitutes in Accordance with Council Procedure Rule 4 - Substitutes at Meetings of Committees etc.

Minutes:

None as all Members were present.

 

2.

To receive apologies for absence.

Minutes:

None as all Members were present.

 

3.

To receive Declaration of Interests from Members in respect of any matter on the Agenda.

Minutes:

Councillor Belsey declared a prejudicial interest in the Release of S106 contributions application from Age UK East Grinstead as he is the Chairman of Age UK East Grinstead and District. He confirmed that he would leave the room for the duration of the discussion and voting on the item.

 

Councillor Hillier declared a personal interest in the Storefront Improvement Grant from Grape & Grain as he knows the owner.

 

Councillor Whittaker declared that he is a trustee of the Chequer Mead Arts Centre.

 

4.

To confirm the Minutes of the Meeting of the Panel held on 10 December 2019 pdf icon PDF 205 KB

Minutes:

The Minutes of the meeting of the Panel held on the 10 December 2019 were approved as a correct record and signed by the Chairman.

 

5.

To consider any items that the Chairman agrees to take as urgent business.

Minutes:

The Chairman had no urgent business.

 

6.

To receive representations from Members of the Council on the applications.

Minutes:

Representations were received from Councillor Gary Marsh in relation to the Community and Economic Development Grant application from Borde Hill Garden for Experience Mid Sussex and Councillor Rex Whittaker in relation to the release of S106 Contributions for Chequer Mead Theatre.

 

7.

Storefront Grant Scheme pdf icon PDF 84 KB

Additional documents:

Minutes:

William Hawkins, Economic Development Officer, introduced the report which presented two applications for the Storefront Improvement Grant Scheme.

 

The application which was recommended for consideration and approval by the

Panel is set out below:

 

Organisation

Purpose for which award is

Sought

Award requested

Award

suggested

Fine Baps

New signage, awning and façade improvements.

£4,000

£4,000

Grape & Grain

New signage, window and forecourt improvements.

£4,000

£4,000

Total

 

£8,000

£8,000

 

The Member noted an error in the figures for the overall allocation of Storefront Improvement Grant fund.

 

The Economic Development Officer confirmed that there was indeed an error however the remaining balance left in the fund is correct.

 

The Vice-Chairman expressed that he was glad that the scheme had been widened to other towns.

 

The Panel were supportive of the applications.

 

RESOLVED

 

The Cabinet Grants Panel agreed:

 

1.    That a Storefront Improvement Grant of £4,000 be awarded to Fine Baps to fund the replacement of the existing signage and awning with new refreshed logo and improve external storefront look.

 

2.    That a Storefront Improvement Grant of £4,000 be awarded toGrape & Grain to fund the installation of new signage, replacement of the existing window and the refresh of the existing forecourt.

 

8.

Corporate Grant Schemes pdf icon PDF 126 KB

Additional documents:

Minutes:

Elaine Clarke, Community Facilities Project Officer, introduced the report that requested that the Panel consider and decide upon the recommendations; for each of the Release of S106 contributions and Community and Economic Development Grants applications; regarding extensions of time for the release of S106 Contributions special conditions; to change the Contract in the Corporate Grants application form. She outlined that the most notable addition to the contract agreement is that an application must use the Council’s own Building Control services if required in order to provide the Council with greater security.

 

The Vice-Chairman expressed his understanding for including the requirement to use the Council’s Building Control Services however he questioned whether it would conflict with the Council’s Procurement Process.

 

The Community Facilities Project Officer confirmed that she would check if there is a conflict.

 

Tom Clark, Head of Regulatory Services, informed the Panel that they could amend the wording to recommend that they use the Council’s own Building Control services instead of requiring them.

 

The Chairman believed that Head of Regulatory Services’ comment was a good idea and requested that the Community Facilities Project Officer amend the wording to state that they would ideally like applicants to use Council’s own Building Control services if required.

 

The Panel were supportive of the change.

 

The Community Facilities Project Officer introduced the five applications for the release of S106 contributions. The applications which were recommended for consideration and approval by the Panel are set out below:

 

Organisation

Purpose for which award is sought

Award Requested

Award

Suggested

Age UK East Grinstead

Electrical upgrade at Glen Vue

11,244

11,244

Chequer Mead Theatre

Modern toilet facilities

49,950

49,950

Clarion Futures

Spring Copse - community park

project

80,000

80,175

East Grinstead Town

Football Club

Pitch drainage and irrigation

system

28,000

28,048

Haywards Heath Cricket

Club

Equipment store in Clair Park

12,000

9,948

Total

 

£ 181,194

£ 179,365

 

[Councillor Belsey removed himself from the Panel at 4:44pm]

 

The Community Facilities Project Officer introduced the application from Age UK – District and East Grinstead which sought £11,244.40 to upgrade the electrical power supply at Glen Vue to enable them to install new kitchen appliances needed to run a catering kitchen and provide hot lunches for their members. She confirmed that the organisation will seek to fund the technology to equip the building themselves if the infrastructure is paid through S106 contributions.

 

The Chairman enquired whether the S106 contribution is paid to the Council and is ringfenced for that particular use.

 

The Community Facilities Project Officer confirmed that she would check that information. She noted that the planning application dates back to 2015 which was approximately the same time that the money was secured for specific projects.  The Community Facilities Project Officer has subsequently confirmed that the s106 contributions for the Age UK East Grinstead project were paid specifically for use at this site.

 

 

The Chairman sought clarification on Age UK’s financial position as he noted that they currently have £690,000 in their accounts however they are asking for  ...  view the full minutes text for item 8.